CIMS Software for Courts USA

ICT in Courts, An Introduction

An independent, effective, and efficient judicial system that fosters respect for the rule of law is indispensable in all the Courts of the world. Modernization, streamlining and improved efficiency of the court systems are paramount in order to ensure a high degree of protection of individual rights and therefore increase citizens' faith and confidence in the State. We at proud technologies provides a complete one stop solution for e courts, filing, ecourt's and digitization of courts records at large.

We at proud technologies are proud to honour that we are already giving services to the Judicial bodies in India and have a good Connecting platform and knowledgebase for implementing this application in Federal High Courts of Nigeria. we are still under process of execution few projects in Official liquidator and PMLA courts.

People or common man often have a stereo-typed view about Courts being slow, rigid and secretive. Information & Communication Technology can help team of Proud Technologies to change this impression and Courts can became more efficient, fast, responsible and user friendly for common man as well as for judges and Lawyers. It is beneficial for all the stake holders in the Courts like:

  Judges       Litigants       Lawyers       Court Staff       General Public       Government

In order to bring about reforms in judiciary to remove the archaic procedures and outmoded administrative and management system, technological, communication and management related changes are to be brought about. Computerization of judiciary is one of the important ingredients of judicial reforms.Technological Developments in the field of information and introduction of computers have made a turning point in the history of human civilization. It has brought about a sea change in all fields of human activity.

It has resulted in enhance deficiency, productivity and quality of output in every walk of life. The information technology is advocated in the western countries for the last two or three decades, but hardly any worthwhile effort has been made till recently, particularly, in judicial administration of courts in developing countries and in Almost Africa Continent. There is an immediate need for exposing legal profession, judicial fraternity and court management to the updated computerized technology so as to render speedy justice with better legal outputs.

Extensive use of Information Technology by diverse organizations the world over has resulted in enhanced efficiency, effectiveness and optimal use of resources. Computers as well as electronic communication devices such as facsimile machines, electronic mail, video conferencing, provide the ability to process large volumes of data with speed and accuracy, exchange of useful information between different locations and support higher quality of decision making. These capabilities have contributed to more efficient and responsive systems not only in business organizations, but also in legal, governmental and other public systems. While the Information Revolution arrived in Africa some years ago, automation has not transformed all facets of life in equal measure. It has not permeated to the judiciary in particular, resulting in old work methods based on manual systems being continued even now. The enormous problems being faced by the judiciary due to arrears, backlog and delays can be partly resolved by the introduction of automation in courts.

We have to keep in mind that we cannot follow the developed countries blindly without realizing the ground realities. We do not have sufficient funds to go for large-scale computerization of courts. Therefore, we have to be realistic and proceed in a phased manner. Optimal utilization of funds is required in this field as the justice delivery system is answerable to the public at large.

The main components of computerization consist of procurement of hardware, choice of operating system and development of software. All of them are highly capital intensive and care has to be taken while making well informed choices.

Our Understanding on Courts and its Systematic Functionality

It is always important for any organization who is willing to work on a project of E-filing, courts and CIMS, to have a real taste of what actually is present at ground zero and what is expected from it. To achieve this we had a visit to the Specific premises/courts to provide a perfect solution.

Website and Master portal for E-filing and ECIMS Modules are as under ,
  •   Online Case filing
  •   General Court information
  •   Cause lists
  •   Roster
  •   Display Board
  •   Court fees online
  •   Case status
  •   Orders
  •   Judgments in PDF
  •   Online forms for application for urgent listing, inspection, process fee etc.
  •   Certified copies information
  •   Web casts (not necessarily but recommended, for greater transparency of court hearing)
  •   Live streaming of court cases
  •   Archived court cases
  •   Court functions
  •   Swearing in of Judges
  •   Full court references
  •   Bare Acts
  •   Bar Associations
  •   Articles by Judges
  •   Practice Directions
  •   Links to website of other Courts as well as other Government Departments
  •   Tenders and Bids
  •   Statistics

Case Management Information System (CIMS)

The proposed CMIS Application Software will be designed and developed after having discussions with the Senior Court Judges, Lawyers and Officials. Once implemented the CCMIS will be a comprehensive software package to cater to all the software needs of the various hierarchical levels of Judiciary. The software will entirely be developed in constant advice of the people from the Legal Fraternity to have the advantage of consulting the concerned users if and when required. The software will be demonstrated to the Software Review Committee several times before its implementation. A dedicated team of Proud Technologies has thoroughly tested complete application and will need approval by the Concerned Authorities.

The CMIS will be in SQL Server 2008 R2 on Window platform on three-tier architecture .This can be customized by the professional and dedicated team of Proud Technologies in any other open platform like php ,MYSQL or in Share point as per requirement of the Judiciary. Data migration from any other existing platform can be managed as per needs.We have a dedicated team of expert for data migration.

This document is an attempt to give an over view of the huge CMIS Application Software. This is expected to help the reader in understanding various aspects of the proposed application software facilities. The various steps of the CIMS are described in short here below:

Civil Cases
1. CIMS Login
2. Centralised Filing
3. Case Allocation
  •   3.1 Court room Registration
  •   3.2 Courtroom Filing
  •   3.3 Backlog Data Entry
  •   3.4 Case detail Entry
  •   3.4.1 Party details
  •   3.4.2 Documents
  •   3.4.3 Connected cases
  •   3.4.4 Lower Court detail
  •   3.4.5 Probate
  •   3.4.6 Property detail
  •   3.4.7 MACT Detail
  •   3.4.8 Act & Section detail
  •   3.4.9 Fee detail
  •   3.4.10 Advocate detail
  •   3.4.11 Witness detail
  •   3.5 Next Date of Hearing (Date wise)
  • 3.6 Court room Proceeding
  • 3.7.1 Daily Proceeding
  • 3.7.2 Order Generation
  • 3.8 Case transfer
  • 3.9 Disposal of Cases
  • 3.10 Revocation of Disposed Cases
  • 4.0 Queries
  • 5.0 Reports
  • 6.0 Caveat
  • 7.0 Certified Copy Agency
  • 8.0 Record Room
  • 9.0 Criminal Cases
  • 9.1 Centralised Filing
  • 9.2 Court Room Filing (Police Filing)
  • 9.3 Bail filing
  • 9.4 FIR register